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PantheaCon 2011 Room Block is Open!

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Feb. 16th, 2010 | 11:04 pm
mood: tiredtired
posted by: pentaclemoon in pantheacon

Cross posting from FaceBook:

Hello everyone - I was informed today by our Event Manager that the room block for 2011 is already open. Get your reservations NOW! Especially if you are with a group that wants to have a room in the party area and have an open hospitality/party room! You will need to have an existing reservation for us to transfer to ...the party floors. Trust me, it makes my job SO much easier!

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Comments {20}

Lupa

(no subject)

from: lupagreenwolf
date: Feb. 17th, 2010 07:30 am (UTC)
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You can't reserve rooms past a year in advance, so we'll have to wait a few more days, just FYI.

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Lorrie

(no subject)

from: lwood
date: Feb. 17th, 2010 08:10 am (UTC)
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Ditto--just tried this myself and got the same response. However, I do suggest people set their reminder doodads to alert them when reservations are possible, which would be 21 February for a stay that includes Sunday night.

-- Lorrie

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Brother Flaming Sword of Moderation

(no subject)

from: johno
date: Feb. 17th, 2010 10:41 am (UTC)
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So does this mean you're back at the Doubletree?

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Sabre

(no subject)

from: pentaclemoon
date: Feb. 17th, 2010 08:18 pm (UTC)
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Yes we are for 2011. Beyond that there is no contract in place but as you know in the convention world, that does NOT automatically mean we will move.

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Veleda

(no subject)

from: veleda
date: Feb. 17th, 2010 05:54 pm (UTC)
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I totally thought we were switching to a different hotel?

The HOTEL SUCKS!!!!!

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Sabre

(no subject)

from: pentaclemoon
date: Feb. 17th, 2010 08:19 pm (UTC)
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Sorry to hear you hate it, but it's gotten much better. I would be interested in your specific concerns about the Doubletree, as "the hotel sucks" is far to vague for me to even try to extrapolate what is bothering you. Regardless of that we're NOT moving in 2011.

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Veleda

(no subject)

from: veleda
date: Feb. 17th, 2010 08:41 pm (UTC)
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Well.. in general the food is super super crappy, the elevators seem to fail all the time, etc. Tthough this year was nice due to less attendance..the last several years.. many of the classes were overly packed and trying to navigate was difficult due to so many people.

It has seemed like we have outgrown the hotel for the last several years.

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Sabre

(no subject)

from: pentaclemoon
date: Feb. 17th, 2010 09:48 pm (UTC)
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Well this hotel has played host to events with upwards of 3000 people, and we have not even gotten near that number. That does not mean that it will work for OUR event with that number of people, I know.

But the truth is that to stay in this area, and to stay as much as possible under one roof, the DT continues to be our best bet. We have looked around, and the next closest competitor vis a vis a hotel has another event on our weekend. And last year when we polled our attendees about moving the weekend in order to change to this hotel, the response was overwhelming in the direction of "DO NOT CHANGE THE DATES". Our attendees would rather keep the weekend and this hotel, than move to a shorter weekend at a different hotel. The message was clear, Glenn heard it, and got contracts in place for two years to keep room rates as low as we could get them.

However even if the other hotel did have our weekend available, they have a few less rooms (501 instead of 505), less food options (only one in house outlet instead of two), a smaller in house restaurant, the hotel rooms are upwards of 30% smaller, they have double size beds in the double rooms (due to the rooms being smaller) and not queen beds like the DT, and while it has TONS of function space, some of it is controlled by another entity, and there is WAY more than we would use, so we would have to share the space. Something that has proven DISASTROUS for us more than once. The hallways in the room towers are narrower than the DT, they have fewer connecting pairs of rooms (something I KNOW we love about the DT) and they have fewer suites (7 TOTAL compared to 10) which they historically do not let events use for open parties (this is a problem) - so ALL parties would likely be in a space dictated by the hotel, where there are NO connecting rooms and where the rooms are smaller. Oh and historically they also won't remove beds because they have no where to store them (almost all of our parties need the beds removed). Also, they only have 4 elevators as well, and when you have 2K people all trying to use 4 elevators - there are just GOING to be problems.

The good news is that the DT is COMPLETELY refurbishing the elevators (including the motors and machinery) and they are on schedule to be done by this October. So not only should the elevator problems be much less, we will not be the guinea pig that the new system is tested on!

So while the other hotel we looked at have more parking which is free - there is very little otherwise that would work better for us in particular.I work another convention in this other facility and I love it - and at one time I thought it might work for PCon - but having now done a couple of years of events in the other space I have a harder and harder time seeing how we could function in the other space without making the attendees even more unhappy with what we would have to change in order to make the new space work.

If the weekend opens up, and once they are a few more years away from a fresh remodel where they are extra concerned about stains and wear and tear on the rooms, they might be willing to be more flexible on some things. But I would not hold my breath on leaving the DT.

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Veleda

(no subject)

from: veleda
date: Feb. 17th, 2010 09:54 pm (UTC)
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it's great to hear some feedback regarding why we are choosing to stay there.

It has never really been clear before.

Thanks Sabre.

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Sabre

(no subject)

from: pentaclemoon
date: Feb. 17th, 2010 09:59 pm (UTC)
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No problem - it occurred to me while typing it out that while the staff had discussed a lot of it, and that I had discussed it with this or that attendee, that it might not have been put out there for more people to see. So that they knew that yes we have given it thought, and that what we found might possibly make you all more unhappy. Which is not at all something we want.

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Veleda

(no subject)

from: veleda
date: Feb. 17th, 2010 10:01 pm (UTC)
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yes. it would be great.

I can't tell you how many conversations occurred where people were like..hey weren't we considering moving hotels.. what is the plan on that? what has happened.. etc.

i feel content with the dt if i know that the other choices include situations that are not as good.

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daisy1970

(no subject)

from: daisy1970
date: Feb. 18th, 2010 09:09 pm (UTC)
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Hi there. I just called the Doubletree 800 # and they redirected me to the hotel itself since the date was so far off. The San Jose front desk did not see the room block for next year. She called Sales and they said the block would not be open until Mid March. Not sure what to think at this point?

As for the Doubletree itself...the food options leave a lot to be desired. The service was a little better this year but I noticed a lot less people eating at the cafe and that may have had something to do with it. I liked the grab and go line when they had nachos and a few more choices. Would be nice to see more added back to that table.

Anyhow, would love the room reservation issue clarified if anyone has new info.

Thanks,
Colleen

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finnchuill

(no subject)

from: finnchuill
date: Feb. 20th, 2010 09:35 am (UTC)
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Sure would be nice to see Pantheacon move to a Bartable location!

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Sabre

(no subject)

from: pentaclemoon
date: Feb. 17th, 2010 08:16 pm (UTC)
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Sorry bout that - but the early warning is still good. Due to the vagaries of Lunar Calendars and leap years, and the fact that despite the evidence of the past few years Valentines Day and Presidents Day are NOT always on the same weekend, the Presidents Day holiday weekend is shifted later by one week for the next couple of years. Thus the extra week delay. If that was not happening, as it has not happened for the last couple of years, you would have been able to make reservations now.

Also the hotel saying that they have loaded the room block in the system now means that rooms WILL be available a year in advance instead of not for a month or two.

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Ziganna

Thanks

from: penguin_goddess
date: Feb. 17th, 2010 09:09 pm (UTC)
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Thank You for the information so quickly :-)

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rubibees

room block not open yet...

from: rubibees
date: Feb. 18th, 2010 03:58 am (UTC)
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Just tried and was told I cant make a reservation until the 22nd.

I think the DT is great and I'm glad we are going to stay. The staff are very accommodating and the place is the perfect size for the con.

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bunnybutt

(no subject)

from: bunnybutt
date: Feb. 18th, 2010 05:34 am (UTC)
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The DT is so much better than the same property was under previous mgmt, unbelievable.

I'm not sure why people complain about the food, I was very pleasantly surprised by the multiple meals I ate on-site this year, they were delicious and I rarely had trouble getting a table. The hostess at the fancy place annoyed me, but that was only notable because she was the only employee that wasn't super-pleasant and efficient.

The room was great, the elevators were pretty dependable considering the load we put on them, and overall I think the property did an amazing job of hosting us this year.

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cangmom

(no subject)

from: cangmom
date: Feb. 18th, 2010 07:24 am (UTC)
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Elevators where not reliable. The ex-Coffee Garden has a very limited menu with very little variety for much over priced food. Most of the wait staff was pretty incompetent and forgetful. Spencer's has wonderful food, limited reservations, is way overpriced and pretentious. The food "cart" was extremely limited and also overpriced. As for other food choices, more limitations unless you wanted to drive allover hell an creation looking for parking and/or a restaurant. Most of the nearby (walking distance) places closed on the weekend. The room blocks booked 6 to 8 months prior to the con and the shuttle service provided to the overflow hotel was unreliable. We have been unhappy with the DoubleTree as a convention hotel for a good many years.

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bunnybutt

(no subject)

from: bunnybutt
date: Feb. 18th, 2010 08:21 am (UTC)
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Wow, you went to a very different con than I did, it sounds like!

Elevators had their issues, but again considering how over-packed they were I was impressed that there weren't any actual break downs, only the inconvenience of missed floors and wrong lights.

The food I had was excellent, fairly expedient considering the crowds, and the staff was great. And I didn't mind the limited selection, because that greatly increases the quality and speed of delivery. But then, I made sure I had sufficient calories in my room that eating at the restaurants was a choice, not a necessity; I avoided the obvious rush hours; and made a point of being extra friendly to the staff because they had a hard job with a crowd that large. That may have colored my experience.

I think the DT has come a long way (in a positive direction) over the years, and beats the dickens out of the other hotels that have hosted Pcon. Sabre highlights a lot of the amenities that make the DT workable where other hotels would not be.

My biggest issue with the con this year were the number of poorly behaved children being openly disruptive during workshops and throughout the open areas. Can't blame the hotel for lackadaisical parenting within our community, though. It's always distressing to me when the actual babies comport themselves better than the 8-12 crowd.

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(no subject)

from: juqagigo
date: Apr. 13th, 2011 02:12 am (UTC)
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